Privacy Policy

CONTROLLER

Authologic sp. z o.o. ul. Sklepowa 24, 02-482 Warszawa KRS: 0000851095 NIP: 5223186837 REGON: 38657853 Share capital: PLN 20,000.00

We are the operator of the website at: authologic.com

CONTROLLER'S CONTACT DETAILS

General Contact: Email: kontakt@authologic.com Address: Authologic Sp. z o.o., ul. Sklepowa 24, 02-482 Warszawa

Data Protection Officer: Ms Karolina Legierska Email: iod@authologic.com

PURPOSES AND LEGAL BASIS OF PROCESSING

1. Identity Verification Service

If you use our identity verification service, we process:

  • Standard personal data: Identification data (name and surname) and contact data (phone number, email address)
  • Sensitive data: Biometric data

Processing purposes and legal basis:

  1. Contract performance - To conclude and fulfill service contracts, including complaint handling

    • Legal basis: Article 6(1)(b) GDPR - necessity for contract performance

  2. Data sharing with Partners - To share your personal data with cooperating entities

    • Legal basis: Article 6(1)(a) GDPR - your consent

  3. Direct marketing - To promote our own products and services

    • Legal basis: Article 6(1)(f) GDPR - legitimate interest
    • Note: Marketing communications require your additional consent

2. Website Usage

When you use our website, we process:

  • Device information: IP address, cookies, and other technical data

Processing purposes and legal basis:

  1. Website functionality - To provide website features and maintain connections

    • Legal basis: Article 6(1)(f) GDPR - legitimate interest

  2. Analytics and improvement - For statistical purposes, market analysis, and service quality improvement

    • Legal basis: Article 6(1)(f) GDPR - legitimate interest

  3. Marketing customization - To personalize advertisements and content

    • Legal basis: Article 6(1)(f) GDPR - legitimate interest
    • Note: Requires cookie consent

3. Social Media Interaction

When you interact with our social media profiles, we process:

  • Profile information - Data contained in your social media account

Processing purposes and legal basis:

  • Profile maintenance and marketing - To maintain profiles and conduct marketing activities
    • Legal basis: Article 6(1)(f) GDPR - legitimate interest

4. Supplier Relationships

If you are our supplier, we process:

  • Identification data: Name and surname
  • Contact data: Telephone number and email address

Processing purposes and legal basis:

  • Contract management - To conclude contracts and fulfill obligations
    • Legal basis: Article 6(1)(b) GDPR - contract performance

5. Additional Processing Purposes

In all cases, your data may also be processed for:

  1. Legal compliance - To fulfill legal obligations (tax, accounting, financial reporting)

    • Legal basis: Article 6(1)(c) GDPR - legal obligation

  2. Claims management - To establish, pursue, or defend against legal claims

    • Legal basis: Article 6(1)(f) GDPR - legitimate interest

  3. Other consented purposes - For purposes to which you have specifically consented

    • Legal basis: Article 6(1)(a) GDPR - consent

DATA RECIPIENTS

Primary Recipients

  • Partners - We share your data with cooperating entities when providing identity verification services

Service Providers

We may transfer your data to entities processing data on our behalf:

  • IT service providers
  • Email service providers
  • Technology providers
  • Accountants
  • Data destruction services

Legal Authorities

Your data may be transferred to entities authorized to request such data under applicable regulations.

INTERNATIONAL DATA TRANSFERS

Your personal data may be transferred outside the European Economic Area (EEA) with appropriate safeguards:

  • Adequacy decisions - European Commission decisions on adequate protection levels
  • Standard Contractual Clauses (SCCs) - EU-approved data protection clauses
  • Binding Corporate Rules (BCRs) - For transfers within international corporate groups

DATA SOURCES

We receive your data from:

  • Direct submission - Information you provide directly
  • Entity representation - Data from entities you represent
  • Tool providers - Data from third-party verification tools

DATA RETENTION PERIODS

Data retention varies by purpose:

  • Service agreements - Duration of the agreement
  • Website functionality - Duration of connection
  • Legal obligations - Period required by applicable regulations
  • Claims management - Limitation period for legal claims
  • Marketing - Duration of agreement or until consent withdrawal
  • Consent-based processing - Until consent withdrawal or purpose achievement

YOUR RIGHTS

You have the right to:

  • Access your personal data
  • Rectify inaccurate data
  • Erasure of your data
  • Restrict processing
  • Object to processing
  • Data portability
  • Withdraw consent at any time

EXERCISING YOUR RIGHTS

RIGHT TO OBJECT

You may object to processing based on legitimate interest or public interest, including profiling. We may refuse if we have compelling legitimate grounds that override your interests.

COMPLAINTS

You have the right to lodge a complaint with your local data protection authority:

Poland: President of the Personal Data Protection Office (PUODO) Address: Stawki 2, 00-193 Warsaw Phone: +48 22 531 03 00

DATA PROVISION

Providing personal data is voluntary, but refusal to provide required data may prevent us from:

  • Providing requested services
  • Taking requested actions
  • Processing complaints

COOKIES

Our cookies policy is available here.

DEFINITIONS

  • You: Natural person whose personal data we process
  • GDPR: General Data Protection Regulation (EU) 2016/679
  • Us/We: Authologic sp. z o.o.
  • Partner: Entity cooperating with us for identity verification services
  • Tool: Service allowing Authologic to confirm specific data sets